Privacy & POPIA Policy
Last updated: 3 September 2026
Your Privacy
Impimpi Technologies is committed to protecting your personal information and respecting your privacy in accordance with the Protection of Personal Information Act, 4 of 2013 (POPIA) and other applicable South African legislation.
This Privacy & POPIA Policy explains what personal information we may collect, why we collect it, how we use and protect it, who we may share it with, how long we may retain it, and the rights available to you as a data subject.
This policy applies when you:
– Visit or use our website
– Enquire about our services
– Register for or attend training
– Participate in corporate or in-house training
– Apply for employment opportunities or submit your CV for recruitment purposes
– Engage with our recruitment services as an employer or candidate
– Engage with our consulting services
– Subscribe to our marketing communications
– Communicate or otherwise interact with Impimpi Technologies
By using our website or engaging with our services, you acknowledge that your personal information may be processed as described in this policy.
Who We Are
Impimpi Technologies (Pty) Ltd.
Impimpi Technologies specialises in software testing training, recruitment and consulting services.
Registered Company Name: Impimpi Technologies (Pty) Ltd.
Physical Address: Bloukrans Building, Lynnwood Rd, Lynnwood Manor, Pretoria, 0081
Telephone: +27 (0) 12 751 8229
Email: info@impimpitech.com
Website: https://impimpitech.com
For POPIA-related requests, please refer to the Contact Us section below.
What Personal Information We Collect
The personal information we collect depends on how you interact with Impimpi Technologies and which services you use.
We may collect:
Identification & Contact Information
– Full name
– Identity or passport number where required
– Email address
– Telephone or mobile number
– Physical or postal address
– Country or location
– Company or organisation name
– Job title or professional role
Recruitment & Candidate Information
If you apply for a vacancy, submit your CV or participate in our recruitment services, we may collect:
– CV or résumé
– Employment history
– Education and qualifications
– Professional certifications
– Skills and experience
– References
– Salary or remuneration information where relevant
– Employment preferences and availability
– Contact information
– Information provided during interviews or assessments
– Other information you voluntarily provide as part of the recruitment process
Training Information
When you enquire about, register for or attend training, we may collect:
– Course registration information
– Employer or sponsoring organisation
– Training history
– Certification information
– Examination information where applicable
– Attendance information
– Training feedback and evaluations
– Information necessary to arrange examinations or certification
– Billing and payment information
Where a professional certification forms part of your credentials, we may verify that certification against an appropriate official certification register where applicable.
Employer & Corporate Client Information
If you enquire about recruitment, corporate training or consulting services, we may collect:
– Company and contact information
– Job or resource requirements
– Training requirements
– Number and roles of delegates
– Consulting requirements
– Project or organisational information supplied to us
– Billing and invoicing information
– Communications relating to your enquiry or engagement
Website & Technical Information
When you use our website, certain information may be collected automatically, including:
– IP address
– Browser type
– Device information
– Operating system
– Website usage information
– Pages visited
– Referring website or source
– Cookie information
– Analytics and performance data
We aim to collect only personal information that is reasonably necessary for the purposes for which it is processed.
How We Collect Your Information
We may collect personal information:
– Directly from you when you complete a website form
– When you register for training
– When your employer registers you for training
– When you request a training quotation or proposal
– When you submit your CV or apply for a position
– During recruitment screening or interviews
– When an employer engages us to recruit candidates
– When you enquire about consulting services
– When you purchase or pay for products or services
– When you communicate with us by email, telephone or other communication channels
– When you subscribe to newsletters or marketing communications
– Automatically through our website, cookies and analytics technologies
– From publicly available professional sources where lawful and appropriate
– From recruitment platforms, professional networks or job portals where applicable
– From references or previous employers where appropriate and lawfully permitted
– From trusted third parties where permitted by law
We take reasonable steps to ensure that personal information we process is accurate, complete and up to date where necessary.
Why We Collect and Process Your Information
We process personal information for legitimate and specific business purposes.
These may include:
Training
– Processing training enquiries and registrations
– Managing delegate attendance
– Delivering training services
– Providing training materials and related communications
– Arranging certification examinations where applicable
– Communicating training dates, changes and important information
– Providing certificates or records associated with training
– Managing corporate and in-house training engagements
– Processing feedback and evaluations
Recruitment
– Reviewing CVs and candidate applications
– Assessing suitability for employment opportunities
– Matching candidates with relevant vacancies
– Communicating with candidates about opportunities
– Introducing suitable candidates to prospective employers where appropriate
– Verifying qualifications, certifications or references where applicable
– Managing interviews and recruitment processes
– Providing recruitment services to client organisations
– Maintaining candidate records for relevant future opportunities where permitted
Consulting
– Responding to consulting enquiries
– Assessing client requirements
– Preparing proposals and quotations
– Delivering agreed consulting services
– Managing client relationships and engagements
– Communicating about projects and services
Business Administration
– Preparing quotations and proposals
– Issuing invoices
– Processing and reconciling payments
– Maintaining financial and business records
– Providing customer support
– Managing supplier and client relationships
– Responding to enquiries and requests
– Meeting contractual obligations
Website & Marketing
– Operating and improving our website
– Analysing website traffic and performance
– Understanding how visitors interact with our website
– Improving our services and customer experience
– Sending newsletters, training updates, industry information and marketing communications where permitted
– Measuring the effectiveness of marketing activities
Legal & Compliance
– Complying with applicable legislation
– Meeting accounting, tax and regulatory requirements
– Protecting our legal rights
– Preventing fraud, misuse or unlawful activity
– Maintaining records where required by law
Our existing privacy documentation recognises contractual necessity, legal obligations, legitimate interests and consent as circumstances under which personal information may be processed.
Lawful Processing of Personal Information
We will only process personal information where we have a lawful basis to do so under POPIA and other applicable legislation.
Depending on the circumstances, processing may be necessary:
– To perform a contract with you
– To take steps at your request before entering into a contract
– To comply with a legal obligation
– To protect a legitimate interest
– To pursue our legitimate business interests where permitted
– Where you have provided consent
– Where another lawful basis for processing applies
Where consent is the basis for processing, you may withdraw that consent subject to applicable legal and contractual requirements.
Is Providing Personal Information Mandatory?
Providing personal information is generally voluntary unless certain information is required by law, contract or in order for us to provide a requested service.
For example, we may require certain information to:
– Register you for training
– Arrange an examination
– Process a payment
– Issue an invoice
– Respond to a service request
– Assess a job application
– Provide recruitment services
– Enter into a consulting engagement
– Comply with legal or regulatory obligations
If required information is not provided, we may be unable to provide the relevant service or complete your request.
Recruitment & CV Information
If you submit a CV or personal information to Impimpi Technologies for recruitment purposes, we will process that information for purposes reasonably connected to recruitment and employment opportunities.
This may include evaluating your experience and qualifications, contacting you about suitable opportunities, verifying relevant information and, where appropriate, presenting your profile to a prospective employer.
We will not knowingly submit your CV or personal information to an unrelated organisation for purposes outside the recruitment services for which the information is being processed.
Where we wish to retain candidate information for potential future opportunities, we will do so in accordance with applicable legal requirements and our retention practices.
You may contact us if you wish to update your CV, correct your information or request that we no longer retain your information, subject to any lawful retention requirements.
Information About Training Delegates
Where an employer or another organisation registers employees or delegates for training, we may receive personal information about those individuals from the organisation.
The organisation providing the information is responsible for ensuring that it is authorised to provide the relevant personal information to us.
We will use delegate information only for legitimate purposes associated with training, administration, certification, examinations where applicable, communications and related services.
Sharing Your Personal Information
We respect your privacy and do not sell your personal information.
We may share personal information where reasonably necessary with:
– Training and certification partners
– Examination providers or certification bodies where applicable
– Prospective employers in connection with recruitment services
– Recruitment and candidate management platforms
– Payment service providers
– Accounting and financial service providers
– Website hosting and technical service providers
– Email and communication platforms
– Customer relationship management systems
– Website analytics providers
– Professional advisers, accountants, auditors or legal advisers
– Contractors or service providers acting on our behalf
– Regulatory, government or law-enforcement authorities where required by law
Personal information will only be shared where there is an appropriate purpose and lawful basis for doing so.
Where third-party service providers process personal information on our behalf, we take reasonable steps to ensure that appropriate data protection and confidentiality measures are in place.
International Transfers
Some technology providers, cloud platforms, communication services, certification partners or other service providers used by Impimpi Technologies may process or store information outside South Africa.
Where personal information is transferred outside South Africa, we take reasonable steps to ensure that the transfer complies with POPIA and that appropriate safeguards are in place.
This may include considering whether the recipient is subject to laws, agreements, corporate rules or other protections that provide an appropriate level of protection for personal information.
Cookies & Website Analytics
Our website may use cookies and similar technologies to support website functionality and understand how visitors use the website.
Cookies may be used to:
– Enable website functionality
– Remember preferences
– Analyse website traffic
– Understand visitor behaviour
– Measure website performance
– Improve user experience
– Support marketing and campaign measurement
– Maintain website security
Some cookies may be placed by third-party services used on our website.
Where required, visitors will be given appropriate choices regarding non-essential cookies.
You can also control or disable cookies through your browser settings. Disabling certain cookies may affect some website functionality.
Direct Marketing
Where permitted by law, Impimpi Technologies may communicate with you about:
– Upcoming training courses
– New courses or certifications
– Corporate training opportunities
– Software testing industry news
– Events and webinars
– Recruitment opportunities
– Relevant services
– Company news and announcements
– Educational content and resources
Where opt-in consent is required, we will request your consent before sending direct marketing communications. Our underlying privacy documentation also provides for the right to opt out of direct marketing at any time.
You may unsubscribe from electronic marketing communications at any time by using the unsubscribe option provided or contacting us directly.
Opting out of marketing communications will not prevent us from sending necessary service-related communications, such as information relating to training you have registered for or an active business engagement.
How We Protect Your Information
We take reasonable and appropriate technical and organisational measures to protect personal information against:
– Unauthorised access
– Loss
– Theft
– Misuse
– Unauthorised disclosure
– Alteration
– Destruction
– Accidental damage
Access to personal information is limited to persons who require access for legitimate business purposes.
While we take reasonable steps to protect information, no internet-based system or electronic storage method can guarantee absolute security.
How Long We Keep Your Information
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, or where retention is required or permitted by law.
Retention periods may vary depending on the type of information and may be influenced by:
– Contractual obligations
– Training and certification requirements
– Recruitment requirements
– Financial and tax legislation
– Legal or regulatory requirements
– Dispute or legal claim requirements
– Legitimate business requirements
– Consent provided by the data subject
When personal information is no longer required, we will take reasonable steps to securely delete, destroy, de-identify or anonymise it, where appropriate.
Your Rights Under POPIA
As a data subject, you have rights in relation to your personal information.
Subject to POPIA and applicable legal limitations, you may have the right to:
– Be informed when your personal information is collected
– Request confirmation of whether we hold personal information about you
– Request access to your personal information
– Request correction of inaccurate, outdated, excessive or incomplete information
– Request deletion or destruction of personal information where legally permissible
– Object to certain processing of your personal information
– Withdraw consent where processing is based on consent
– Object to direct marketing
– Request information relating to automated decision-making where applicable
– Lodge a complaint regarding the processing of your personal information
– Lodge a complaint with the Information Regulator
Your existing POPIA documentation similarly provides for rights of notification, access, correction/deletion, objection, automated processing and complaints.
We may need to verify your identity before processing certain requests to ensure that personal information is not disclosed to an unauthorised person.
Third-Party Websites
Our website may contain links to websites or online services operated by third parties.
Impimpi Technologies does not control the privacy practices of these third parties and is not responsible for how they collect, use or protect personal information.
We encourage you to review the privacy policies of external websites before providing personal information to them.
Changes to This Policy
We may update this Privacy & POPIA Policy from time to time to reflect changes in:
– Legislation or regulatory requirements
– Our services|
– Technology
– Service providers
– Business practices
– How we process personal information
The latest version of this policy will be published on our website together with the date it was last updated.
Contact Us
If you have questions about this Privacy & POPIA Policy, would like to exercise any of your rights, or have concerns regarding how your personal information has been processed, please contact:
Impimpi Technologies
Information Officer: Corné Kruger
Email: info@impimpitech.com
Telephone: 0127518229
Physical Address: Bloukrans Building, Lynnwood Rd, Lynnwood Manor, Pretoria, 0081
Information Regulator (South Africa)
If you believe that your personal information has been processed in a manner that does not comply with POPIA, you have the right to lodge a complaint with the Information Regulator of South Africa.
Information Regulator (South Africa)
Website: https://inforegulator.org.za
Complaints Email: complaints.IR@inforegulator.org.za
Thank you for trusting Impimpi Technologies with your personal information. We are committed to handling your information responsibly, securely and in accordance with applicable South African data protection legislation.